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Executive Committee’ Meeting
Held via telephone conference
September 6,2006, at 3:00 PM EDT
Trustees Present: Art Zucker/Chair, Bruce Bedford, Amy Chappell, Dan Fallon, John Feinberg
(invited to join as chair of the Facilities Committee), Sherwood Guernsey, Jeff Kasch, and Larry
Stone
Absent: None
Staff Present: Toni Murdock/Chancellor, Tom Faecke/VC and CFO, Gerald Hunter/McGregor
CFO, David Weaver and Lauren Ross (Martin, Browne, Hull & Harper), and Leslie Bates
(minutes).
Art Zucker called tIle meeting to order at 3:05PM to review Campus West project and to approve
, the constluction contract with Miller-Valentine. He noted that tIle Board 11as been provided
documents from Barbara, most recently a mOllthly report on the project (August 17) alld a letter
from Barbara and Glenn with a conceptual drawi~g of the redesigned building from Miller
Valentine.
Art then provided additional background information. The Campus West project was first
brought before the Board ‘in October 2004, and Barbara was given the opportunity to proceed.
Art 110tedthat Barbara Daillcy did as she was required by tIle Board, including the launching of a
campaign which has been successful. At the June 2006 Board meeting, concerns were raised
about the project at which point Barbara provided more data, a new pro forma, SIlOwing
projections and rationale for the project.
Art stated that the Executive COlnmittee today should make a final review of the risks in going
forward on the Project. He noted tl1at once the contract is sigJ.led,construction will begin almost
immediately in order to cOlnplete the project by next fall. The committee then needs to have a
discussion around those issues, along with options for delaying or canceling the project .. Barbara
reviewed the data on the costs of delaying or canceling the project, empllasizing that the costs
were both financial and political.
There was considerable discussion about enrollments university-wide; but especially at
McGregor, which is meeting its Fall nun1bers, she said. Barbara was asked to provide
enrollment data on a quarterly basis for monitoring purposes. She asked her new CFO, Gerald
HUllter, to speak on enroilinentmanageillent. III his view, the new facility provides McGregor
with leverage in recruiting and retaining students, that this SOli of facility will better
accommodate their programs which cater to the adult leanler. Gerald, noting that institutions
have to respond to critical challenges and invest in their campus which can involve taking some ~
risks, stated that he had reviewed all the numbers and fully endorsed the project.
Bruce poillted out tllat, llistorically, the Board has not received good enrollmellt infonnation and
that tllere’s a need to revise the dasllboard data suell that Trustee’s ean see the overall direction of
eacll program against plan.
Art added that more data is l1eeded on performance of grants and income.
Bruce requested that historical numbers by program be shown against new projections for rest of
year so it’s clear wllat the lneasurelnent standard is, wllat’s driven by nmnbers of people a1ld
wllat’s drivell by price increase.
Art asked to hear from GleIm, tllen Toni and Tom. GleIm admitted tllere were risks as witll most
investments, colintering tllat there were also risks ill not continuillg witll tIle project. He pointed
out tllat McGregor has had a solid llistory under Barbara’s leadership and a record of growtll, and
reiterated what Gerald had said about attracting new students. He added that leasing currently
un-l1eeded classroom space at Call1pusWest to other educational institutions (example, Clark
State Community College) could provide a revenue stream, something Wilicllhad not been
figured il1to tIlepro for111a and allow for future expansion of McGregor’s progralll.
GleIm also pointed out tIle financial al1d political costs of not gOillgforward, includillg the
ilnpact on faculty, current students, alld ability to attract new students. Glenn el1dorsed tIle
contract and recommended going forward with it.
TOIli provided a sumillary of tIle discussion about Caillpus West tilat took place at ULC’s
SUIlllllerretreat at tIle COIlclusionof that discussioll, tllere was broad support for tIle project from’
tIle otl1ermenlbers of tIle ULC.
Tom added tilat if Barbara call have enroliinellt up 150 students we sllould be okay. He
expressed confidence also in 11er fund-raising plall.
Ali welcolned comments from trustees who Ilad not yet offered comments.
Sllerwood expressed llis confidence in the plan alld Barbara’s leadership.
Jeff and Amy each expressed an interest in proceeding. Art read aloud tIle resolution al1d thell
asked if t11ere were furtller discussion.
RESOLUTION 9.6.06:1 (B. Bedford/L. Stone)
RESOLVED, tllat the Executive Committee of tIle Board of Trustees l1ereby approves tIle
desigIl-build contract froln MilIer-Valel1tine, LLC, for th,e design, and construction of the
Cmnpus West Project as reviewed at tllis meeting.
FURTHER RESOLVED, tllat tIle University Vice Chancellor and CFO Tllonlas A. Faecl(e is
authorized to sign said contract on behalf ofthe University. . . l
(‘ Bruce asked for some clarifit;ation on Miller-Valentine’s agreement to use minority contractors:
Glenn responded that the contract provides that they will follow Antioch’s policy going forward;
remaining contracts will include women or minority contractors.
Toni asked for clarification on paragraph 4.4 of the contract whicll identifies the “Owner’s
Representative” as Glenn Watts, to get a sense of how she and Tom operate within this structure,
since they will be held accountable as much as Barbara will be.
David Weaver responded that tllere is no legal problem given the way the contract is structured.
Tom could just as easily been named the owner’s representative but it would have required lots
of time and effort on his part. Glenn’s appointment makes sense since he is the project manager.
Toni suggested a timely report from Glenn that goes to Tom for review and questions that will
keep Tom apprised. Davi~ added that Glenn could do tIle sign-offs under Tom’s direction, th,at it
would be Tom’s responsibility to set parameters. Certainly, Glenn and To~ need to work
together and Tom will have ultimate control since he controls the bond funds to pay for the
Project. Tom illdicated that he was cOlnfortable with the contract as written and was confident
tllat he and Glenn will work well together.
Jolm offered his assistance as ‘a resource. He asked about a conlpletion date. Glenn stated that
McGregor could move in on or around Septelnber 1, 2007.
(‘ There was no more discussion so Art asked for the vote. The motion passed unanimously.
Jolm, noting that this contract does not include the scope of the project, asked if David Weaver
would be adding elements to the contract that have already been approved – specifications,
allowances, etc? David answered that as the specs are developed tlley’ll be approved by
Antioch. We have the right of approval, exercised by our representative, Glenn. Jolm and David
agreed to discuss this further off-line.
Toni tllanked the Board for their support, observing that “We’re not operating as an institution at
risk but one that’s willingto take risks and invest in its future because we’re confident it will
happen.’ This alone will have a huge impact on how we feel about each other and the future of
Antioch. This confidence decreases the risk.”
There being no fuliher business, the meeting was adjourned at 4:30PM. The Executive
‘Committee continued in Executive Session (trustees only) with David Weaver to discuss the
current status of the chancellor search.
Meeting minutes submitted hy,
LesEie(Bates
Leslie Bates
Assistant Secretary
