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ANTIOCH UNIVERSITY
BOARD OF TRUSTEES MEETING
OPEN SESSION MINUTES
OCTOBER 14-16, 2004
YELLOW SPRINGS, OHIO
Note: Minutes ofthe meetings conducted in closed session are separate/rom open session minutes
to preserve the confidentiality ofthose deliberations and actions.
Thursday, October 14, 2004
The Board Retreat took place at The Cox Arboretum. Minutes for the Retreat were recorded
separately.
Friday, October 15,2004
Today’s meeting took place in the main auditorium of The Glen Helen Building.
Trustees present: Dan Kaplan/Chair, Vic Ayoub, Bruce Bedford/Treasurer, Fran Bond, Jim
CraiglowlUniversity Chancellor, Dan Fallon, John Feinberg, Dianne Brou Fraser, Everette
Freeman, Reuben Harris, Jeff Kasch, Niels Lyster, Laura Markham, Jack Merselis, Peter Ostrander,
Larry Stone, Paula Treichler, Barbara WinslowNice Chair, and Art Zucker/Secretary.
Absent: Amy Chappell, David Crippens, Sandra Deming, Sherwood Guernsey, Hal Joseph, Jordan
Tamagni
Others present: Barbara Danley, President of Antioch University McGregor; Rick Jurasek,
President of Antioch College; Bob Krinsky, chair Capital Campaign; Lois Mann, Vice Chancellor
of Development and External Relations, and her assistant, Karen Ely; Toni Murdock, President of
Antioch Seattle; Don Tecklenburg, University Comptroller; Peter Ternes, President Antioch New
England Graduate School; Glenn Watts, Vice Chancellor and Chief Financial Officer; David
Weaver, University legal counsel; Leslie Johnson, Assistant Secy of the Board. Also present were
members of the Community, including Dean ofFaculty Ann Filemyr, Cheryl Keen, Andrzej Bloch,
Michael Thorp, Mark Swanholm, Patty Rosely, Jimmy Williams, Kristen Muir, several students,
and Dayton Daily News writer Mark Fisher.
7:30 – 9:00AM
Campaign Cabinet meeting.
Plenary Session
Call to order – 9: 1DAM
Dan opened the meeting with a review of the agenda, housekeeping items, and the introduction of
the many guests in the room.
Chair’s Report
In noting how sensitized the Board is to negative news, Dan emphasized the importance of “giving
ourselves permission to celebrate all this good news,” namely the $9M in gifts to the capital
campaign received in the previous month.
Renewal Commission Plan Progress Report & Campaign Report.
Dan reported that the Renewal Commission met in September with members of the Implementation
Task Force and the Campaign Cabinet in New York, and that there was good attendance and
information sharing. The decision was made to combine the renewal and campaign reports at this
meeting.
Key elements of the report included progress on implementing the plan and priorities of the plan
(Rick Jurasek with Ann Filemyr), campaign progress (Lois Mann), and volunteer involvement (Bob
Krinsky).
Rick Jurasek reported on the transformation within the system and the significantprogress the
twelve task teams are making; including engaging thefacultyand students. “We have to invent this
on our own,”he said, referring to the work as pioneering and very hold. He explained that the
tr:arrsition process is being sped up (with a launch date ofFa1l2005 and host communities in the
Summer of 2006), due to the intersection ofenrollment {which is down} and fund-raising ($9M
raised in the,past month).. Rick encouraged everyone to,see the Antioch College web-site. for
specifics on the various Task Teams. The next crucial stage involves significant investment in
physical plant and the necessity ofhaving the Board’s buy-in and commitment on funding in order
to succeed. (Handout: “Welcome to the Implementation ofthe ,Plan for Antioch College.”)
Ann Filemyr reported on faculty involvement, that there are 41 faculty “on the go.” In November,
10 faculty and 4 students will travel to Evergreen State to get a sense of how learning communities
work there, with a second similar group visiting Evergreen in the Spring.. The faculty are leading
this effort with weekly meetings that revolve around a clearset of identified tasks ranked by
priority. In addition to faculty, teams must include students, CG, staff, and administrators.
Curriculum transformation is in progress, she said. The first LeatningCommunity (LC) she
described is “Embodied Minds/Thinking Bodies” which comhinesphilosophy, dance, and biology.
This LC is the furthest along in its development and has the most substance so far. Community Day,
which occurs on campus October 27, will he used to celebrate the process and the “renewal” with
special presentations and opportunities for feedback.
With regard to Host Communities, Ann said these would be in place by the Summer of ’06. Since
this is unprecedented, there is a lot ofwork to do in designing this part ofthe plan. It involves
looking at where the jobs are, the diversity in economy,’ where the alums are, and where students are
coming from., The first five areas for host communities will be New York City, San Francisco Bay
Area, Chicago, Boston, and Columbus. The next two will probably be Washington, D.C., and
Austin or Albuquerque.
Trustees and ULC applauded Ann’ s
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Rick spent some time talking about the physical plant and the necessary upgrades or new buildings
in the plan. He pointed out that there were three teams reviewing the list of needs, and that at the
February board meeting, he will present the master capital plan. His slides included one for the
price tags on the renewal plan priorities over the next five years, with a total ranging from $29-36
million.
Lois Mann was asked to present the Campaign Response to the Renewal Plan. Lois reported that
the Campaign Cabinet had reviewed the renewal plan and considered its impact on the campaign.
As of September 20, gifts and pledges total $34.9M. For FY2005, $6.2M is needed for
restructuring and implementation. This does not include gift income and property sales. A high
priority is gathering resources to make implementation of the plan possible. Lois added that the plan
for FY2005 gifts and pledges is $9.1 M (including $1.7M annual fund). Therefore, we can expect
the availability for FY2006 a rollover of $2.9M.
Bob Krinsky reported on “Where We Are Today,” the current status. In organizing their priorities,
the Campaign Cabinet is ready to begin educating prospects on the renewal plan, acknowledging
that this will involve re-connecting with those prospects in some cases, and they are ready to match
prospective donors to the needs of the Plan. He feels that they have secured excellent support from
the top prospects butthatthey need adequate time to cultivate and solicitthe next tier. In addition
to College media and integrated marketing, alunini will need information and education through
alumni events and personal visits. Bob emphasized the importance of prospects’ understanding the
Plan so they will wantto invest in it. To succeed, he said, we need the maximum cooperation of the
Trustees and the·Alumni Board, we need to hire a College president and a·VP for Development at
the College, to stay focused on the campaign priorities and Gontinue training new volunteers.
Barbara Winslow, with reference to the unanimous approval in June ofthe Renewal Commission’s
plan, reminded Trustees that they agreed to back up their approval with their financial support. To
that end, she and Bruce have sent a letter to former trustees and campaign cabinet members asking
them to extend their pledges.
Dan thanked everyone for their reports, expressing how impressed he is with the current status, that
he could not have imagined a year ago thatthis is where we’d be today. He asked if there were any
questions. Trustees took tumsexpressing their excitement,especially in response to Ann Filemyr’s
presentation. Art said “the Board should recognize the outstanding performance by both the Capital
Campaign and the Antioch Plan implementation team to bring us towhere we are today, that as a
result of what was presented today there is now a great of optimism regarding the success of
this plan. We should all recognize here the excellent work of Lois, Rick and Ann.” (applause)
There was some discussion on how the transition will work for current students who stay on into the
Fall of ’05. Ann described the plan for covering courses·for thosestudents who choose not to enter
into the new curriculum, acknowledging that there isa staffing issue and financial piece to this. She
added that the input from the students has been very creative, including the idea to use new Antioch
College graduates as mentors and teaching assistants.
Kristen Muir, community manager, was asked what the students’ reaction is to the plan and the
transition. She herself expressed optimism and enthusiasm, believing that the new curriculum will
positively impact retention, but admitted that the reaction among students is mixed.
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Jimmy Williams, one of the deans of students, encouraged the Board to support improvements to
the physical plant, that tuition of $30K comes with an expectation on the part of the student and the
student’s parents as to how the dorms and other buildings should look. Visits to campus by
prospective students means the all-important first impression which is as important as the
curriculum, he said.
Ann encouraged everyone to attend Community Day on October 27, also to visit the web-site
(http://www.antioch-college.edu/theplanL) and explore what the team leaders are doing. Dan then
suggested that some ofthe Implementation team members come to the February meeting.
Trustees then took time to express their appreciation to the faculty and students present in the room
for playing an extraordinary role in the renewal process.
At 10:30AM, Dan called for a lO-minute break.
At lO:45AM, the meeting resumed with Dan asking Jim for the Chancellor’s Report (this report is
filed with the Board meeting minutes).
Chancellor’s Report. Jim focused on two themes: his view of what’s on the horizon for Antioch
and Antioch’s multi-faceted ambassadorial roles. Jim highlighted the efforts of certain Trustees and
ULC members in the Herculean task over the past year of the development of a plan for a
transformed Antioch College. He said, “It is a creative and innovative model that has thepotential
to reshape baccalaureatee,dl,l.cation in this c()un.try. Andiithas elements of all ofthe positive and
unique qualities thathave ,been ascribed to Antioch thrOl,l.ghout its. distinguished history.” Its
development, implementation and nourishing processes will require much time and attention over
the next several years, he added.
In looking to the future, he asked ifthere might be some areas we might examine to keep Antioch
on the cutting edge ofgraduate and continuing education. He pointed out that everyone around the
table is a part ofthe extended renewal commission, a sort of special task force charged with
contributing ideas and suggesting structures for movement on an Ongoing basis.
In looking toward the future, Jim said he reflects on societal trends and behaviors, also the lag time
between public policy’s response to those trends and behaviors, and how this provides opportunities
for Antioch and its educational philosophy and expertise. Innovative approaches to this, he pointed
out, would distinguish Antioch from most of its competitors.
Jim stressed that we need to be thinking beyond the irrnnediate campus needs: Renewal and
transformation must be a matter of fundamental practice and not triggered by crisis, he said.
As for Antioch’s ambassadorial role, Jim referenced the editorial from the Keene “Sentinel” that
Dan had mentioned earlier(acknowledging Antioch New England’s 40th anniversary) which cited
Antioch as having “broadened the definition of student and restructured its field well beyond the
traditional boundaries of higher education.”
Jim pointed out that this editorial cou1dhave been written about any Antioch campus and we need
to celebrate that and recognize we are all ambassadors, he said. In recognizing the ULC’s
ambassadorial roles, Jim gave examples ofthe extra-curricular involvement of each campus
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president to illustrate the commitment to community, to regions, to professional endeavors and the
depth of Antioch’s “voice.”
He concluded by saying weare right to worry about Antioch’s visibility, impact and public image,
but that it’s important to counter some of that by making sure the ambassadorial role gets some
mention. “Put faculty presentations, publications and consultations into the mix and the impact is
perhaps more profound than what we acknowledge.”
President Search Report
Jim reported on the status of the search and personnel changes to the search committee. In late September,
the committee met with the search firm to discuss operating as a group, how to organize their work and
their communications. The firm presented the committee with seven candidates – four who had already
been identified by the committee in its initial round of work and three that the firm had generated.
Off-campus interviews of candidates will take place in the near future and these will determine who is
invited to intervieW on the College Campus. There was discussion of other candidates in various stages of
the pipeline and the committee has requested specific additional information on these. He said he was
pleased with the status and with the search firm’s thorough work.
At!l :15AM, Dan asked the presidents to give their reports, requesting they allow time for Q&A.
Presidents’ Reports/Strategic Plans.
McGregor, Barbara Danley; (Handouts: “6 Ps ofPlanning,”‘Be the Difference” which shows
various programs/degrees, and “StnitegicPlan. 2005-10”). Barbara reported on McGregor’s growing
emollment and the plans for a neW campus, a subject that would be covered in greater detail dUring
the Physical Facilities meeting. She expressed her excitement for the future ofMcGregor.
Seattle, Tom Murdock. ToniannouncedthattheGates Foundation had approached AUS about
going national withtheEatly College Program and has given the campus a $6M grant. The five
focus states forthis grant are CA,GA, NY, TX, and WA. She also reported an increase in FTEs and
that they had to tum away 60 students from the new PsyD program. Seattle is looking to expand
programs and square footage in the near future, and their BA Completion program is in the process
of being reviewed (making itmore aligned with their graduate programs. The Institutional Research
Report requested by the Ttustees is in its first draft (Toni brought copies); she noted that the second
draft would be more sophisticated and concise.
At the conclusion of Toni’s report, Barbara Winslow suggested that Rick Jurasek and Ann Filemyr
consider using Seattle as a host community. She also requested that each campus president make
her or Art aware of any campus events so Trusteesmight attend.
Antioch New England Graduate School,Peter Ternes. Peter described the challenges of going
through the strategic plan process. He hopes to build out the facility in the future as emollment
continues to increase, and described plans to convene a Board of Visitors which would include key
people in the community, non-alums (people who have been on the campus and “get it”), and
people outside the USA (for global connectedness). In the planning stages is a new PhD program in
Marriage and Family Therapy. Peter also noted the fund-raising success of the Chevy Chase “Earth
Day Auction” which was promoted 011 CNN and ABC’s Good Morning America.
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Dan K called for a break at Noon so everyone could get their lunch and then continue with reports
once everyone was back from the buffet.
Southern California, LucyAnn Geiselman. LucyAnn reported that there are Boards of Visitors at
both campuses now. AUSC has received a $500K grant from the Department of Education to be
used for teaching teachers how to teach English as a second language) in a way that is culturally
sensitive and highly effective. The campus has a new dean of university relations and a new alumni
relations person at each campus, and a new interim CFO. LucyAnn expressed pride in their MFA in
Writing program and is seeking possible ways to work with the creative writing faculty at the
College.
Dan K asked her if there is a redundancy of offices in LA and Santa Barbara, and also how she
manages her time betweenthe two campuses. She responded that she spends each Thursday at the
SB campus and that the dean of university relations divides her time equally between each campus.
With regard to HR, she sees the need for a regional director and will be analyzing this situation later
in October with the help of Naomi Nightingale & Associates.
Antioch College, Rick Jurasek. (Handout: “Executive Summary of the College Strategic Plan”)
Rickdescribed the process.thatthe College has before it as defining a new institution. He has hired
a firm (Jan Krukowski & Company) to position the College. Antioch is unique, intentionally
alternative, he sa.id,but we need to have more clarity with and do better at the value-added element.
Rick said he uses six words to summarize the strategic direction: Integrity, Sustainable, Linkage,
Tell A Story.
Larry asked him what plans he has for marketing the College. Rick answered that plans are
underway with the hiring ofKrukowski,s firm and that he’ll be better able to respond at the
February meeting.
The AdmissionslRetention Report was given in closed session.
At 2: 1OPM,·the meeting continued in closed session with a Finance Committee meeting ofthe
whole.
Instead of discussingthe College budget at this point, it was recommended this discussion take
place on Saturday.
At 3:30PM the Finance Committee meeting was adjourned and the Board went to open session.
Committee meeting: Physical Facilities
This meeting took place as a committee ofthe whole. Peter Ostrander distributed the minutes from
the September 13, 2004, conference call with the Physical Facilities committee.
Also distributed was a 5-page FAQ sheet on the new McGregor campus along with a 6th page for
bond calculations.
At this point, Barbara Danley invited her guests from the Yellow Springs Village Community
Improvement Corp (“CIC”) and Village Council into the room where introductions took place. She
reviewed the task force assignment which came out of the June meeting which was to oversee the
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due diligence and design work for the “Campus West” project and to prepare a plan and
construction timetable for presentation at this meeting.
Dan Young, owner of Young’s Dairy and member of the CIC, spoke about integrating the CIC’s
development vision and McGregor’s goals with the end result something the community can be
proud of. ill essence, the CIC is providing McGregor with 10 acres at no cost to McGregor, and the
community of Yellow Springs is behind the project. He emphasized that it’s not just about
McGregor but also about reconnecting the Village with the College and University as well.
Next, the architects spoke about the design of the new 64,000-square foot campus, that among the
elements they have in mind is that the building and grounds should have a retreat-like quality since
the campus is primarily for adult learners, for group/team-working. The goal for the building is to
reflectMcGiegor’s mission and for it to be a cutting-edge facility that becomes “the gateway to the
. Village,” ·A short film showed the architects’ vision of the campus, the walkways, an amphitheater,
a water feature, and a library which serves as the core of the structure.
A slide presentation covered the various options, assumptions and pro forma.
Richard Lapedes, past Antioch Trustee and current McGregor BoV member, estimated the amount
of money that could be raised at $3M, saying that while most of the donors have no compelling
reason to give to Antioch College they would give to a project of this sort to enhance the Miami
Valley.
Dan K thanked the presenters, then asked Dan Young for more information on how the proposal
would work. ·Dan Y explained that the CIC is a non-profit that can serve as a vehicle to access
funds to build a facility and then lease it. “The [state and/or county] bonding authorities lend us the
money to build then we lease it for the number of years that match the bond.”
There was a brief discussion about financing alternatives. David Weaver read the resolution
(10.16.04: 13). There was also discussion about the possibility of sharing space with the College.
Barbara Danley said that this had been considered and that during the day, when classroom space is
available, it could be used by the College. Studies are on-going relative to transportation
connecting the downtown, the College campus, and McGregor West. Also being considered is a
performing arts space and a reading room as part ofthe library. Bruce Bedford inquired as to the
flexibility in the structure for future expansions and the use of minority contractors. The response
was that the plan is flexible and that speaking with minority contractors is a valid next step. The
architects also neted thatthezoning would allow for different uses including some income-
producing uses (renting the space for conferences, etc.).
At 4:35PM the Board went into closed session with the ULC.
Barbara Winslow suggested the Board reconvene in closed session at 7:30AM on Saturday, with the
previously established agenda to begin at 8:30AM.
The meeting was adjourned at 5:05PM. At 5:30PM, the Executive Committee met with the
McGregor Board ofVisitors at the Dayton Racquet Club. At 6:30PM, the Trustees, ULC, and
McGregor Board ofVisitors gathered for dinner. Lois Mann and Glenn Watts’ careers and
achievements at Antioch were recognized by Dan Kaplan, who read aloud their certificates of
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appreciation (Resolutions 16 and 17), and also by Jim Craiglow, Bruce Bedford, and Bob Krinsky
who offered well wishes and toasts. Lois and Glenn took the opportunity to respond.
Saturday, October 16, 2004
Trustees present: Dan Kaplan/Chair, Vic Ayoub, Bruce Bedford/Treasurer, Fran Bond, Jim
CraiglowlUniversity Chancellor, Dan Fallon, John Feinberg, Dianne Brou Fraser, Everette
Freeman, Sherwood Guernsey, Reuben Harris, Niels Lyster, Laura Markham, Jack Merselis, Peter
Ostrander, Larry Stone, Paula Treichler, Barbara WinslowNice Chair, and Art Zucker/Secretary.
Absent: Amy Chappell, David Crippens, Sandra Deming, Hal Joseph, and Jordan Tamagni
Others present: Barbara Danley, President of Antioch University McGregor; Rick Jurasek,
President of Antioch College; Lois Mann, Vice Chancellor of Development and External Relations,
and her assistant, :Karen Ely; Toni Murdock, President of Antioch Seattle; Don Tecklenburg,
University Comptroller; Peter Ternes, President Antioch New England GraduateSchool; Glenn
Watts, Vice Chancellor and Chief Financial Officer; David Weaver, University legal counsel; Leslie
Johnson, Assistant Secy of the Board.
of Tmstees met in closed session at which the following resolution was
unClllim04s1y a