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Note – This document was retrieved as a cached document from Google. Google states, this is a “cache of http://www.miamitownship.net/trusteesmin.htm. It is a snapshot of the page as it appeared on Jan 28, 2009 22:47:46 GMT. The current page could have changed in the meantime.” http://74.125.113.132/search?q=cache:I22Q5aEFmewJ:www.miamitownship.net/trusteesmin.htm+%22MINUTES+%22%22+MIAMI+TOWNSHIP+TRUSTEES%22+january&hl=en&ct=clnk&cd=5&gl=us MINUTES MIAMI TOWNSHIP TRUSTEES JANUARY 5, 2009 CALL TO ORDER The meeting was called to order at 7:00 p.m. by President Mucher. Trustees Crockett and Spracklen were present. Fire Chief Altman, Road Superintendent Finn, Zoning Inspector Zopf and Fiscal Officer Silliman were also present. Audience members included Zoning Commission member John Struewing and Township resident Byron Arnett. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to nominate Fiscal Officer Silliman as Temporary Chairperson. MOTION CARRIED unanimously. Temporary Chairperson Silliman called for the nomination of Board President for 2009. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to nominate Mr.Spracklen as President of the Board of Trustees. MOTION CARRIED unanimously. A MOTION by Mr.Crockett and SECONDED by Mr.Spracklen was made to nominate Mr.Mucher as board Vice-President for 2009. MOTION CARRIED 2-0-1(Abstain-Mucher). ADOPTION OF THE MINUTES A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to adopt the minutes of December 15th 2008 as presented. MOTION CARRIED unanimously. PAYMENT OF ACCOUNTS A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to pay accounts in the amount of $32,436.91:General Fund – $5,288.62;Fire Fund – $18,789.55;Fire and Rescue, Ambulance Services – $687.97; Road and Bridge – $7,670.77. MOTION CARRIED unanimously.
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FIRST OF THE YEAR BUSINESS A MOTION by Mr.Crockett and SECONDED by Mr.Mucher was made to accept the Zoning Commission fees as they were in 2008. MOTION CARRIED unanimously. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to establish the mileage rate for travel outside the Township at .42 cents/mile. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to recommend the following Board appointments : Greene County Regional Planning Commission – Mr.Mucher Miami Valley Regional Planning Commission – Mr.Mucher Clifton-Union Cemetery – Mr.Spracklen Clifton-Union Cemetery Sexton – Mr.Gochenouer Secretary/Fiscal Officer of Clifton-Union Cemetery – Ms.Silliman Yellow Spgs/Miami Township Community Investment Corp.-Mr.Crockett. MOTION CARRIED unanimously. A MOTION by Mr.Crockett and SECONDED by Mr.Mucher was made to establish the meeting schedule for the year 2009 as follows: 1st and 3rd Mondays of each month unless they fall on a holiday, then meetings will be on the Wednesday following the holiday. MOTION CARRIED unanimously. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to set contracts with Green Township, Clark County for Fire/EMS and Clifton-Union Cemetery maintenance and with the Village of Clifton for snow removal and street repair as requested. Each contract to be negotiated separately and as soon as possible. MOTION CARRIED unanimously. A MOTION by Mr.Spracklen and SECONDED by Mr.Mucher was made to move into Executive Session to discuss matters of Personnel. MOTION CARRIED unanimously. Time – 7:15 p.m. EXECUTIVE SESSION
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Following a brief discussion regarding Personnel, a MOTION by Mr.Crockett and SECONDED by Mr.Mucher was made to ADJOURN Executive Session and RETURN to Regular Session. MOTION CARRIED unanimously. Time – 7:23 p.m. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to re-appoint Colin Altman- Fire Chief; Dennis Powell –Assistant Fire Chief; and one additional full-time or multiple part-time Firefighter/EMT/paramedics as needed, and all current volunteers on the roster. MOTION CARRIED unanimously. A MOTION by Mr.Crockett and SECONDED by Mr.Mucher was made to re-appoint John Finn-Road Superintendent; Daniel Gochenouer-Road Department full-time employee, and any other part-time employees as necessary. MOTION CARRIED unanimously. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to re-appoint Richard Zopf as Zoning Inspector for the year 2009. MOTION CARRIED unanimously. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to re-appoint Richard Silliman to the Board of Zoning Appeals effective 01/01/2009 ending 12/31/2009. MOTION CARRIED unanimously. Audience member John Struewing introduced local resident Byron Arnett as a candidate for the vacant position previously held by Don Cooper on the Township Zoning Commission. He stated that he is recommending Mr. Arnett because of his initiative nature and willingness to volunteer. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to move into EXECUTIVE SESSION to discuss matters of Personnel. MOTION CARRIED unanimously. Time – 7:31 p.m. EXECUTIVE SESSION Following a discussion regarding Personnel, Mr.Crockett MOVED and Mr.Mucher SECONDED to ADJOURN Executive Session and RETURN to regular Session. MOTION CARRIED unanimously. Time – 7:50 p.m. A MOTION by Mr.Crockett and SECONDED by Mr.Mucher was made to authorize a pay increase for all full-time employees: $1.00/hour for supervisory positions; .50 cents/hour for all others.
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The Trustees thanked Mr. Arnett and Mr.Struewing for their comments and did not make a decision at this time regarding the vacant Zoning Commission position. They added that they would be making a decision within the month. A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to establish the holiday schedule for 2009 as follows: Martin Luther King Day………………………………………..January 19th President’s Day………………………………………….…….February 16th Memorial Day……………………………………………………….March 25th Independence Day………………..…………………………….July 3rd (in lieu of July 4th falling on a Saturday) Labor Day……………………………………………………September 7th Columbus Day……………………………………………………..October 12th Veteran’s Day……………………………………………………..November 27th Thanksgiving Day…………………………………………………November 26th Christmas Day………………………………………………………December 25th New Year’s Day…………………………………………….January 1, 2010. MOTION CARRIED unanimously. CORRESPONDENCE The Trustees received: · Ohio Township News magazine; · VFIS newsletter; · Notice from BWC re: cancellation of premium rates; · Letter from USbank Card Member Services re: increase in credit limit; · Letter from Miami Valley International trucks, Inc.;
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· Letter from Cedar Cliff School District re: meeting announcement; · Notice from RP&CC of Greene County re: meeting cancellation; · Greene County Health Commissioner’s monthly report; · Copy of letter from President Mucher to Ohio Ethics Commission. FIRE DEPARTMENT REPORT Chief Altman reported that there were 41 EMS and 25 fire calls since the last meeting. A total of 1036 calls were responded to during 2008. Performance evaluations are currently being conducted on MTFR staff. The sprinkler system at Antioch College’s South Hall and Theatre Building froze. Serious damage occurred. FIRE ASSOCIATION REPORT No report. ROAD DEPARTMENT REPORT Mr.Finn reported that he purchased “grits” from Greene County to apply to the Township’s roads during the last freezing rain episode. Regarding Clifton-Union Cemetery’s maintenance costs for ’08, Mr.Finn stated that he would have those numbers compiled by the next meeting. The first burial of ’09 was January 2nd. Mr.Spracklen asked if the fence clearing project has been started. Mr.Finn stated that the wood has been cleared from the fence but there has not been any digging yet. FISCAL OFFICER’S REPORT A MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to adopt RESOLUTION 2009-01: Temporary Appropriations. MOTION CARRIED unanimously.
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ZONING INSPECTOR’S REPORT Mr.Zopf presented his annual report on the zoning activities during 2008. A discussion regarding size of buildable lots in Miami Township versus other townships’ buildable lot sizes was held. It was also stated that items such as “buildable lot sizes” is information that belongs in the zoning code, not in a comprehensive plan. “Intention” for the use and future of the Township belongs in a comprehensive plan. Regulations are the zoning code. NEW BUSINESS Mr.Mucher reported that he reviewed and updated the Personnel & Policies Manual for Miami Township. OLD BUSINESS Mr.Mucher announced that a “Visioning Task Force” meeting is scheduled for Saturday morning. He added that the Township is a partner in this process and has a “place at the table” when the time comes to choose which consultant to recommend to Village Council for hire. It was also announced that the Annual Meeting for The Grinnell Mill Foundation is scheduled for Saturday. ADJOURNMENT There being no further business to discuss, a MOTION by Mr.Mucher and SECONDED by Mr.Crockett was made to ADJOURN. MOTION CARRIED unanimously. Time – 9:00 p.m. President__________________________________ Attest_________________________________
